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Prepare and process invoicing using the SAP system for multiple regions, including Singapore, East Malaysia, Export, Central, and Outstation deliveries. Responsibilities include verifying order details, ensuring pricing accuracy, validating supporting documents, and generating invoices in compliance with company billing standards and regional requirements.
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Receive Purchase Orders (POs) from the Planning Team and ensure each PO is accurately matched and attached to the corresponding invoice. Organize and compile all invoice documents according to the customer’s PO number to maintain accuracy, proper documentation flow, and compliance with customer billing requirements.
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Monitor and review incoming emails daily for any PGI (Post Goods Issue) or GR/PGI updates.
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Prepare pallet forms and documentation using the CHEP pallet system for all outgoing trucks. Responsibilities include recording pallet quantities, verifying pickup and delivery addresses, and ensuring accurate entry of truck driver details. Maintain proper documentation to support smooth logistics operations and compliance with CHEP requirements.
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Prepare customs documentation exclusively for Singapore trucks using the AEO Malaysia platform. Enter all required details, including truck information, invoice numbers, item descriptions, item codes, and quantity breakdowns. Accurately calculate item values and total amounts to ensure full compliance with customs requirements and smooth cross border clearance.
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Organize and file all invoicing documents according to their respective months, ensuring accurate categorisation and proper record keeping. Maintain a well structured filing system in the storage area to support easy retrieval, audit requirements, and overall document management compliance.