Nadezhda Khabibulina

[email protected] • +7 (705) 5319533 • Astana

PROFESSIONAL SUMMARY

I’m an HR professional with over 8 years of diverse experience within global market leaders (Unilever, IKEA). Proven track record in managing large-scale restructuring for 12,000+ employees and overseeing C&B portfolios for 4,000+ staff across multiple regions. Expert in optimizing complex workflows through SAP, 1C, Avature, Jira, and Asana with a focus on delivering data-driven HR solutions that align with global corporate standards and achieve measurable cost efficiencies.

WORK EXPERIENCE

Project Manager

09/2023 - 04/2024

Level Group , Moscow

• Spearheaded the design and implementation of onboarding and travel management processes for remote employees, cutting processing time by 30% and operational costs by 25%

• Led the implementation of a leave planning process into the new internal portal on Bitrix24, automating approval workflows and enabling cross-departmental vacation scheduling synchronization

• Automated management reporting and budgeting workflows within 1C, enhancing visibility and control for an organizational structure of 1,000+ employees

Project Manager

07/2022 - 06/2023

IKEA , Moscow

• Led the large-scale offboarding process for 12,000 employees during company-wide restructuring and a system migration from SAP to 1C, ensuring 100% legal compliance and managing all final settlements under strict business-closure timelines

• Directed a cross-functional team to resolve payroll discrepancies affecting 20% of the exiting staff, successfully mitigating reputational risk and ensuring financial accuracy for all affected individuals

• Spearheaded the implementation of an employee self-service (ESS) portal and electronic document management (EDM) system, conducting a competitive vendor tender that optimized terms and reduced operational costs by 15%

Project Manager

07/2021 - 07/2022

IKEA , Moscow

• Directed the stabilization and enhancement of the Avature recruitment system, aligning system workflows with local compliance and integrating Russian recruitment resources, reducing onboarding processing time by 30%

• Coordinated cross-functional collaboration between global teams and local vendors, providing dedicated support to the recruitment function and streamlining end-to-end talent acquisition workflows

• Developed comprehensive training programs and Bizagi process maps to standardize workflows, resulting in increased team efficiency and a reduction in recruiter turnover

Reward Specialist

05/2016 - 07/2019

Unilever , Omsk

• Managed compensation, benefits, and insurance programs for over 4,000 employees, including vendor contracts and invoices

• Served as the Country Contact for the Annual Pay Review process across Russia, Ukraine, and Belarus, aligning local execution with global corporate standards and benchmarks

• Initiated and implemented the automation of the invoice payment process in Ariba, cutting payment cycles by 80% and achieving a savings of 0.5 FTE

• Led the implementation of the 1C:Time Tracker system, personally training 150 users to improve workforce visibility, resource planning, and productivity tracking

• Administrated the Executive Stock Options program for a senior leadership group of 50+ executives with a focus on precision and confidentiality

• Supported the HRBP team and managers on compensation and benefits matters, providing them with data-driven performance and payroll reports

Recruitment Specialist

09/2015 - 05/2016

Unilever , Omsk

• Managed the full-cycle recruitment process for a diverse range of roles, from senior leadership to high-volume seasonal staff, consistently meeting and exceeding KPIs

• Coordinated relations with media outlets and recruitment vendors, ensuring the timely and accurate processing of all external invoices

• Supervised and mentored a Recruitment Assistant, taking full responsibility for their onboarding, professional development, and performance integration.

Leading Accounting Stocks Specialist

06/2013 - 09/2015

Unilever , Omsk

• Led and mentored a team of 11 staff members, delegating daily tasks and serving as the Lead Key User for regional branches across the organization

• Managed scheduled inventory audits and tracked stock movements for facilities with 17,000 pallet positions, ensuring 100% data integrity across WMS, SAP, and 1C systems

• Managed operations for 3 third-party logistics (3PL) warehouses, overseeing approximately 10,000 pallet positions and ensuring vendor compliance

• Performed complex data reconciliation between 1C and SAP, maintaining the accuracy of batch-tracked and zone-specific inventory records

EDUCATION

Intensive English Student

08/2020

Rice University English Language Program , Houston

Bachelor of Science Human Resource Management

01/2013

Omsk Dostoevsky State University , Omsk

SKILLS

Technical Skills: Compensation and Benefits Management, Cross-Functional Collaboration

Soft Skills: Staff Training, Communication

Tools: 1C: Payroll and HR Management, SAP, Avature, Jira, Workday, Asana