Lavvinaa Verma

[email protected] • 08392915031 • Greater Noida, Uttar Pradesh, India
LinkedIn: https://www.linkedin.com/in/lavvinaa-verma-01a017211

PROFESSIONAL SUMMARY

Dynamic Administrative Manager with over 12 years of experience in optimizing operations and enhancing administrative functions across diverse regions, including APAC, Europe, and the USA. Proven track record of achieving a 20% reduction in operational costs through strategic resource management and process improvements. Adept at managing complex business calendars and facilitating high-stakes meetings while ensuring confidentiality and conflict resolution. Committed to driving efficiency and excellence in administrative support, contributing to organizational success.

WORK EXPERIENCE

Administrative Manager
12/2023 - Present
Dr. Willmar Schwabe India Pvt. Ltd. , Noida
• Facilitating administrative & operational support to Executives of APAC, Europe and India including Board Members, EVP & Directors, fostering team building and enhancing team relations
• Efficiently organizing executives' calendars, coordinating with internal and external stakeholders for the business meetings
• PERT Diagrams, Waterflow Charts, Presentation crafting for preparation and delivery of Communication, Board Meetings, Commercial Pitches, Agendas and Business Reviews using relevant generative AI Tools
• Demonstrated expertise in managing transport coordination for workforce mobility and operational efficiency
• Handling Expenses of Executives and monthly submissions in adherence to company protocols
• Reviewing S&OP data reports showcasing Logistics Management within APAC & HQ team to optimize order management
• Compiling monthly reports from plants, analyzing budgeted and utilized capacity
• Generating extensive reports on a relevant timeline to provide strategic insights
• Directing travel arrangements for executives between headquarters and APAC Regions, including itinerary planning, visa support and reservations
• Collaborate with HR for Employee Engagement Activities & support during employee onboarding
• Facilitating assistance to international students for internships & their integration into the organization
• Liaising with vendors and service providers for services ensuring contracts negotiation bringing cost-effectiveness
• Collaboration with cross functional Teams like IT, HR, Purchase to align administrative & facilities strategy with company goals
• Managed end-to-end facilities operations across multiple sites, including space management, maintenance and security
• Oversaw lease agreements, vendor contracts & procurement planning to drive cost efficiency
• Led internal & plant audits and ensured compliance with administrative & regulatory standards
• Managing vendor sourcing, negotiations and ongoing relationship management
• Oversaw employees travel, transport coordination including routers map and workplace services to support a productive and efficient work environment
Manager
01/2023 - 11/2023
Karcher India , Noida
• Managed end-to-end international and domestic business travel arrangements, including visa support, hotel reservations and itinerary planning
• Coordinated project agendas, meetings, business trips and executive club memberships
• Processed bills and invoices, ensuring timely completion of all expense-related activities
• Provided comprehensive support for onboarding and offboarding processes across departments
• Prepared and maintained key business reports such as management updates, gross margin reports, movement schedules and travel expense reports
• Collaborated with the Supply Chain Management team for stock day updates and inventory tracking
• Compiled and analyzed weekly performance forecasts to assess KPIs and business targets
• Organized and executed internal and external events, including corporate trainings and team interactions
• Planned business travel for individuals and groups across various functions
• Oversaw vendor coordination and ensured timely processing of vendor payments
• Managed administrative operations for 12 PAN India branches, ensuring smooth facility management
• Supported internal and external audits through agenda preparation, documentation and reporting
• Facilitated logistics and arrangements for high-level meetings, including board meetings, task force sessions and project kick-offs
Associate
03/2019 - 12/2022
Samsung Electronics , Noida
• Detail-oriented and results-driven Associate with extensive experience in administrative operations and client-facing office management
• Skilled in managing internal and external communications, supporting administrative, financial and operational functions for D-level executives
• Efficiently manage project agendas, scheduling protocols and ensure timely execution of executive and team deliverables
• Coordinate and organize monthly Board and Committee Meetings while maintaining confidentiality and handling sensitive documentation
• Develop and implement cost-effective, legally compliant procedures to streamline office operations
• Manage comprehensive travel logistics for expatriates and team, including scheduling, documentation, approval and end-to-end coordination
• Oversee daily expat correspondence, ensuring prompt and professional responses to critical communication
• Administer team expenses and facilitate approval workflows for executive and leadership expenditures
• Schedule and manage CSR participation activities, ensuring structured planning and execution of event agendas
• Prepare monthly team budget forecasts and deliver detailed annual budget presentations in PowerPoint format
• Compile and submit bi-weekly project reports and handle confidential documentation for senior leadership
• Act as a primary liaison between executives, internal teams, clients and external vendors to ensure seamless communication
• Coordinate Monthly Task Force meetings with global headquarters (Korea), supporting alignment on business objectives
• Arrange weekly golf reservations for Korean expatriates, ensuring a consistent and professional experience
• Manage monthly GST cost approvals and SDD approval processes in adherence to organizational policies and compliance standards
Administrative Assistant
01/2014 - 02/2019
Radiance Manpower Solutions Pvt. Ltd. , Noida
• Coordinated a wide range of administrative functions, including complex, last-minute travel arrangements and detailed trip planning for executives and staff
• Prepared meeting agendas, documented minutes and ensured timely distribution to relevant stakeholders
• Managed executive communications by organizing video conferences and calls, drafting and dispatching official correspondence on behalf of the CEO and CFO
• Oversaw the executive calendar, scheduling meetings, teleconferences and company-wide events with precision and discretion
• Facilitated logistics for regular & major internal events, including booking venues, arranging catering, and managing communications for annual staff development forums
• Handled end-to-end travel management, created itineraries, booked accommodations and coordinated ground transportation for employees and guests across multiple locations
• Spearheaded planning and execution of in-house celebrations such as annual family functions, New Year parties and monthly cultural events
• Led coordination of team-building activities, senior leadership meetings and group discussions, ensuring seamless collaboration with internal departments
Intern
09/2008 - 11/2013
The Institute of Chartered Accountant of India , Kanpur
• Completed internship with CA Firm - Rastogi & Company
• Worked on multiple projects including Administration Projects, Operations Internal Audit, Stock Audit etc.

EDUCATION

CA INTERMEDIATE , Business Administration and Management, General
09/2007 - 08/2013
The Institute of Chartered Accountants of India , Kanpur
Master's degree, Business/Commerce, General
04/2011 - 03/2013
CCS (Chaudhary Charan Singh)University
Bachelor's degree, Accounting and Business/Management
06/2007 - 09/2010
CCS (Chaudhary Charan Singh)University

SKILLS

CERTIFICATIONS

Information Security Training Certificate
Karcher, Germany
CA Intermediate - PCE by ICAI
ICAI
ITTC Certificate : IT training certificate sanctioned by ICAI
ICAI
POSH Training Certificate
Karcher, Germany

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