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Record daily revenues from rooms, F&B outlets, spa, and other services
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Post and reconcile journal entries (sales, expenses, accruals, adjustments)
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Verify all department income reports (Front Office, Restaurants, Banquets, etc.)
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Reconcile daily credit card settlements, bank deposits, and cash receipts
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File supporting documents (invoices, receipts, vouchers) systematically for audits
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Support month-end closing by ensuring all daily entries are completed and accurate
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Verify stock movements and consumption from F&B and Housekeeping departments
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Reconcile store issue slips with actual usage reports
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Check that purchases match approved purchase orders and delivery notes
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Update daily inventory and cost records in the system (e.g., POS or accounting software)
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Review daily cost reports to monitor food & beverage cost percentages
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Flag wastage, variance, or stock discrepancies to the Cost Controller or Executive Chef
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Review the hotel’s daily cash position (cash on hand, bank balances, petty cash)
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Verify that all departments deposit cash sales to the main cashier or bank
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Track payments due to suppliers and incoming receivables
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Update the daily cash flow statement and forecast
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Monitor foreign currency exchange transactions (if applicable)
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Alert management to any shortfalls or unusual variances in cash balances
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Record and verify daily tax amounts (VAT/GST/service tax) on sales and purchases
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Prepare and reconcile tax summary reports for management review
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Maintain accurate tax documentation for audit readiness
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Ensure invoices and receipts comply with tax regulations (TIN, VAT numbers, etc.)
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Keep updated with local tax law changes that might affect hotel operations
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Process supplier and vendor payments as per approved schedules
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Review payment vouchers for accuracy and authorization
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Record payments in the accounting system and match them with supplier invoices
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Handle guest refunds, advance deposits, and corporate billing payments
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Monitor aging reports (accounts payable and receivable) and follow up on overdue items
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Maintain control over issued checks, bank transfers, and online payments
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Analyze daily revenue and expense trends across departments
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Prepare and circulate the Daily Sales & Revenue Report to management
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Identify areas of cost inefficiency and propose corrective measures
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Advise on budget utilization and cash flow optimization
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Assist the GM or Finance Controller with short-term financial forecasts
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Maintain strict confidentiality of payroll, contracts, and financial data
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Review and strengthen internal control processes (cash handling, purchasing, etc.)
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Identify potential financial risks (fraud, overpayments, compliance gaps) and report them promptly
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Suggest improvements to accounting systems or reporting formats
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Support audit readiness through proper record-keeping and compliance checks