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Managed end-to-end procurement process: received, verified, and processed quotations in compliance with PUI and donor rules
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Supervised quality and quantity control of purchased items, ensuring compliance with technical specifications
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Provided follow-up on purchase requests (PRs), kept applicants updated on order status, and consolidated purchasing forecasts in collaboration with programs
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Conducted local market assessments, maintained vendor database, and developed strong relationships with suppliers and service providers
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Maintained accurate procurement trackers and contract sheets, sharing updates weekly with relevant stakeholders
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Oversaw vendor registration, assessment, screening, and prequalification, ensuring supplier performance was monitored and documented
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Provided accurate cost estimates to program teams to support planning and budgeting
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Led the full procurement cycle reviewing requisitions, soliciting bids, evaluating offers, documenting committee conclusions, and issuing authorized purchase orders
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Utilized Purchase Agreements, contracts and maintained accurate procurement trackers for assigned purchases
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Coordinated with quality control teams to ensure compliance with specifications and timely inspection of goods/services upon delivery
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Verified vendor invoices, facilitated timely payment requests to finance, and ensured adherence to agreed payment terms
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Promoted strong business relationships and negotiation practices with vendors while upholding ethical standards
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Ensured consistent use of the item catalogue to streamline procurement activities and enhance data accuracy
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Provided mentorship, guidance, and support to staff, ensuring effective scheduling and task management
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Conducted regular performance evaluations and facilitated professional development opportunities to enhance team capabilities
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Ensured full compliance with PUI policies, donor requirements, and applicable local laws/regulations
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Identified and mitigated procurement-related risks in coordination with the field coordinator
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Monitored office and project stock levels, advised on replenishment, and coordinated with partners for reconciliation and quality control
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Ensured secure and well-documented warehouse management, including accurate reporting and stock-tracking systems
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Supervised routine physical counts, documented discrepancies, and reported losses to management
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Oversaw receipt, reconciliation, and transfers of stock across RI locations and partner sites
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Maintained and updated asset register for all office and program assets, ensuring proper tagging and tracking
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Coordinated with IT, HR, and security to prepare and allocate assets for onboarding of national and international staff
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Managed vehicle fleet in line with organizational standards, ensuring efficient allocation, safe use, and compliance with security protocols
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Coordinated transport needs, journey management, and ensured all drivers received security briefings and route orientations
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Oversaw vehicle logbooks, consolidated reports, monitored fuel usage, and ensured safety equipment was in place and drivers trained
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Managed installation, rehabilitation, and maintenance of offices, warehouses, and guesthouses
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Ensured utilities (water, electricity, generators) were functional and sufficient for operational needs
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Conducted regular inspections of premises to identify maintenance needs and supervised corrective actions
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Monitored and managed PUI premises, including maintenance, utilities, and facility improvements, ensuring a functional and safe work environment
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Oversaw warehouse management, ensuring proper stock storage, handling, and security
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Implemented health, safety, and security measures across premises and storage facilities
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Coordinated with suppliers, contractors, and service providers for premises maintenance and warehouse support
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Reported regularly to line management on premises and warehouse conditions, security updates, and operational needs
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Contributed to emergency preparedness by maintaining contingency supplies and ensuring facilities readiness
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Collaborated with program and operations teams to support project planning, proposal development, and assessments
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Produced weekly action plans, reports, and ensured proper documentation of fleet, warehouse, and generator logbooks
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Supported supply chain and operations manager in partner capacity assessments and compliance monitoring