Gavin Joshua Pinto

[email protected] • +91 9892026269 • A-404, Trans Residency, Building No. 3, Housing Society, Subhash Nagar, Road No. 23, MIDC–Seepz, Andheri East, Mumbai-400093, India

LinkedIn: https://www.linkedin.com/in/gavin-pinto-5a16139b/

PROFESSIONAL SUMMARY

Operations and event logistics specialist with 15+ years of experience across cultural institutions, hospitality, and production houses. Skilled in workflow optimization, vendor coordination, and strategic planning. Known for leading cross-functional teams, streamlining event execution, and driving operational excellence in dynamic environments.

WORK EXPERIENCE

Lead – Operations

02/2024 - 04/2025

G5A Foundation for Contemporary Culture , Mumbai, India

• Led a team of 15+ professionals, overseeing warehouse operations and event logistics for G5A to ensure seamless coordination, safety, and workflow optimization

• Managed inventory, equipment setup, and vendor relations, collaborating with cross-functional teams to support artistic and community-driven programs

• Optimized warehouse operations, reducing setup time by 30% and improving resource allocation

• Executed cross-functional projects, ensuring timely delivery and alignment with organizational goals

• Supervised logistics and inventory management, overseeing vendor coordination, housekeeping, and equipment setup

• Directed event execution, managing stage setups, sound and light rigging, and facility maintenance for performances

• Strengthened team collaboration, resolving operational challenges and enhancing workflow efficiency

• Ensured compliance with safety standards, conducting audits and implementing proactive solutions

• Developed SOPs and checklists, improving consistency and risk management across event operations

Coordinator Warehouse and Production

04/2022 - 02/2024

G5A Foundation for Contemporary Culture , Mumbai, India

• Managed event logistics and warehouse operations for G5A, ensuring seamless coordination across departments

• Oversaw setup, security, and facility maintenance, optimizing spaces for diverse artistic programs

• Planned and executed programs, collaborating with stakeholders, vendors, and technical teams

• Supervised event logistics, including stage setups, sound rigging, equipment sourcing, and housekeeping

• Ensured safety protocols, guest parking, and venue cleanliness through regular inspections

• Led ticketing, audience engagement, and guest list tracking to enhance visitor experience

• Worked cross-functionally to uphold organizational values and foster a dynamic cultural space

Client Specialist - RSVP & Database Management

02/2022 - 03/2022

Pentagon Events & Activations Pvt. Ltd.

• Led RSVP, registration, and visitor support for high-profile events, including the India Roadshow, Trade Networking, and Corporate Events organized by South African Tourism

• Ensured seamless guest management and optimized event database accuracy

• Managed RSVP coordination, ensuring streamlined registration and guest experience

• Oversaw database management, tracking attendee information and optimizing event workflows

• Provided visitor support, handling inquiries, access logistics, and on-site assistance

• Ensured efficient execution of event registrations, collaborating with stakeholders for smooth operations

Associate Manager: Operations and Production

06/2019 - 10/2021

Mumbai Academy of Moving Image (MAMI)

• Managed operations and production for the Mumbai Film Festival, ensuring seamless execution of on-ground and online events, including screenings, workshops, and program activities

• Developed schedules, managed budgets, coordinated vendors, and conducted post-event evaluations

• Supervised supplier collaborations, staff assignments, security, and equipment setup

• Maintained member records and led email campaigns for promotions

• Provided executive support, managed inventory, and streamlined procurement processes

• Verified payments, oversaw expenses, and assisted in budget preparation

• Prepared meeting minutes, contracts, and ensured regulatory compliance

Project Coordinator / Technical Coordinator

12/2016 - 05/2019

Interface Data And Design LLP , India

• Executed exhibitions, conferences, and seminars across India, overseeing event tech solutions, database management, and onsite operations to streamline event execution and enhance attendee experience

• Developed and deployed web-based solutions for visitor registration, exhibitor directories, and digital booth sales

• Managed visitor records, generated reports, and optimized data flow for event planning

• Led floor management, housekeeping audits, and client interactions, ensuring seamless event execution

• Translated event briefs into actionable plans, collaborating with stakeholders for optimal outcomes

Junior Executive - Administration

06/2010 - 04/2016

NPCC Engineering (India) Limited (NEL)

• Provided administrative, secretarial, and logistics support, ensuring smooth daily operations and efficient resource management

• Managed correspondence, purchase orders, reports, and official documents

• Maintained petty cash records and processed vendor payments

• Organized venues, catering, and logistics for conferences, workshops, and meetings

• Supervised housekeeping, inventory, office supplies, and maintenance activities

• Managed office staff schedules, transport arrangements, and vendor relations

• Conducted safety drills, maintained office security, and ensured regulatory compliance

Front-Desk / Registration Officer

01/2007 - 01/2008

Interface Data And Design LLP , India

• Led a 6-person team in managing registrations, visitor assistance, and event setups for exhibitions, conferences, and seminars across India

• Oversaw registration counter setup, IT support, and visitor flow to ensure seamless event execution

• Supervised staff handling registrations and visitor guidance

• Managed attendee check-ins and ushered visitors to designated areas

• Set up registration counters, deployed IT solutions, and ensured system functionality

• Coordinated workflows to optimize guest experience and operational efficiency

EDUCATION

1-year Diploma in Fire & Safety Engineering

01/2008 - 01/2009

NIFE, Kochi, India , Kochi, India

CMS Certified Network Specialist (CCNS) Professional Course

01/2006 - 01/2007

CMS Computer Institute, Mumbai, India , Mumbai, India

Higher Secondary Certificate Examination

01/2006

Maharashtra State Board of Secondary and Higher Secondary Education, Pune, India , Pune, India

Secondary School Certificate Examination

01/2004

Maharashtra State Board of Secondary and Higher Secondary Education, Pune, India , Pune, India